• Program Manager I

    Location US-TX-Fort Worth
    Posted Date 2 weeks ago(7/5/2018 11:14 AM)
    Job ID
    2018-6646
    # Positions
    1
    Business Unit
    Airborne Solutions
    SECURITY CLEARANCE
    NONE
  • Overview

    Scope: The Program Manager I has responsibility for the company's planning and performance of assigned business programs throughout all phases of the program lifecycle. The Program Manager I is responsible for the cost, schedule, quality, customer satisfaction and technical performance of company programs and for using that successful execution to drive future growth. The Program Manager I learns the customer’s perspective, proactively responds to the customer, and gains customer trust by continually meeting commitments and quality standards. Helps to develop and communicate succinct competitive analysis during proposal activities.  This position will be required to forecast sales, new business, and gross profit on their programs, and to meet the operational goals of the business unit. The Program Manager I will  direct project managers/coordinators and the IPT team(s) applicable to their program(s) in achieving excellence in program execution through the use of Earned Value and other techniques to identify program issues and monitor program performance.  Manages programs that typically have combined contract values of over $20M that include similar programs or several production programs.  Position has moderate future growth potential.

    Responsibilities

     

                                                                    Responsibilities & Tasks:

     

    Leadership

     

    • Understands and communicates strategic plans to the team. Relates how the program accomplishes the strategic plans of the Company and Business Unit, and fosters and recognizes strategic thinking.

     

    •  Coordinates/develops prioritized plans within the assigned team, and executes the program to that plan. Leads and inspires cross functional teams to achieve successful execution of company programs and to expand their technical knowledge.

      

    • Starts and completes tasks, holds self and team accountable for high performance standards and coaches the team to effectively manage changing priorities.

     

    • Implements continuous improvement efforts to meet customer requirements by fostering an entrepreneurial and collaborative workforce.

     

    • Creates staffing plan and assesses available resources and new hiring needs. Selects, mentors, and develops subordinates and assigns work for most efficient utilization of personnel, reviewing their activities to assure quality performance. Makes appropriate promotional, compensation/rewards and staffing decisions.

     

     

    • Acts as principal point of contact with senior management to assure management understanding of program status, fosters resolution of problems, and coordinates efforts among management as necessary to assure corrective action.

     

    Customer

    • Builds, develops, and maintains close customer relationships, anticipates customer needs, creatively addresses customer issues, and continually pursues open communications to strategically expand the business.

     

    • Assures customer satisfaction in terms of product performance, delivery, cost and contracted scope as the primary point of contact for the customer. Provides sufficient details of program performance, risk assessments, and identification of opportunities for improvement.

     

    • Maintains customer scorecards, and contests rating when data indicates inaccuracies.

     

    • Coordinates with marketing personnel and assists in the preparation and implementation of marketing and business pursuit plans.

     

    • Conducts periodic program status review meetings with customers and execution team to monitor program execution and collect program performance feedback, risk assessment inputs, and identification of opportunities for improvement.

     

    •  Assures satisfactory field service support to customer as required.

     

    Schedule

    • Plans and executes programs per contractual obligations, directly and/or indirectly managing the performance of multiple suppliers, affiliates, or peer organizations. Establishes and monitors adherence to master program plans and schedules, preparing and issuing operational and program directives and controlling product configuration.

     

    • Coordinates design for manufacturability efforts, and ensures smooth transition to production for development programs.

     

     

    Technical

     

    • Leads technical discussions, both internally and externally, to ensure all technical requirements are met.

     

    • Oversees implementation and maintenance of EIA-748 Earned Value Management (EVM) Guidelines for effective program control across all programs. Uses organizational tools to accomplish accurate Estimates at Completion (EAC).

     

    • Continually benchmarks processes to best practices. Assists teams in exploring new concepts that will deliver innovative solutions and significant advancements.

     

    • Defines and directs the performance of program functional task elements such as engineering, procurement, manufacturing, quality, configuration, logistics, administrative functions, contracts administration, facilities, etc.

     

    Financial

     

    • Leads proposals for assigned programs through the Business Acquisition Process. Assists with initial program planning including proposal philosophy coordination, proposal preparation; statements of work specifications and the estimation of product or service costs. Assists in the development of contract negotiation strategies with customers, suppliers, and affiliates to achieve financial objectives. Understands contractual obligations, communicates contractual requirements to affected functional groups, affiliates, and suppliers and ensure these obligations are met by proactively identifying and mitigating risks, facilitating the resolution and coordination of efforts to ensure preventive measures are taken or, when needed, to correct deficiencies or obstacles to performance.

     

    • Prepares and interprets risk analyses and earned value management reports to anticipate problems and take corrective action to prevent/mitigate problems, and plan for management reserves.

     

    • Prepares forecasts of new business, sales, and gross profit for annual operating plans for assigned programs and statuses those plans at regular intervals.

     

    • Establishes budgets and holds Cost Account Managers responsible for adherence.

     

    •    Reviews and approves all contract changes with special attention paid to cost, schedule and risk elements.

    Quality

    • Incorporates the ESA Quality Policy into the development and delivery of all products.

       

    • Implements a zero defect philosophy into all integrated product teams. Acts as a steward for all company policies and best practices to achieve program quality goals.

    Qualifications

     

      Education (Highest Level Required/Preferred)

     

          R = Required            P = Preferred            E = Equivalent Experience May Satisfy Requirement

     

          Master             q R    qP       q E         

          Bachelor         X R      q P    X E    (5-10 years functional experience may substitute)

          Associate         q R    q P   

          High School     q R

          Specific Degree Field, only if required: _________________

     

          Certifications/Licenses:

          Required:        none                  

          Preferred:      PMI Certification

                                 

          Experience Required (years):                                        

          Functional (Using Skill Set)             q Entry         x 1-3         q  3-5          q 5-10           q 10+

          Management                                    x Entry        q  1-3          q 3-5          q 5-10           q 10+

          Industry                                           q Entry         x1-3            q 3-5         q 5-10           q 10+

     

     

    Knowledge, Skills, Abilities Required (Unique and Measurable):

    • 2+ years of Project Management experience, or equivalent.
    • Experience in one of the functional areas serving on a program integrated product team, or experience leading a project.
    • Capable of managing cross functional team with competing priorities (manufacturing, supply chain, engineering, etc.). Demonstrated experience working in these functions or successfully leading a cross functional team.
    • Capable of creating and maintaining constructive customer relationships.
    • Basic understanding of industry trends and our customers and competitors strategies, strengths and weaknesses.
    • Strong knowledge or experience in the applicable technical area or product line.
    • Ability to complete programs within scope, on time, within budget and delivering a quality product to the customer with a high level of satisfaction.
    • Working knowledge of the defense acquisition process and an understanding of Defense Acquisition Regulations (DFARS).
    • Ability to manage disciplined internal processes by knowledge of industry standard tools and holding others accountable for the following:
      • Earned value management
      • Phase gate (e-gates) process
      • Program Planning
      • Risk Management
      • Requirements Management
    • General knowledge of functional areas to includes processes, initiatives and improvement objectives.
    • General knowledge and understanding of financial data such as P&L statements, ROI analysis, and cash flow. High degree of business acumen.
    • Knowledge of relevant type of contracts for the Business Unit supported, e.g. fixed price, cost plus, time and materials.
    • Exposure or knowledge in negotiation, collaborative problem solving, conflict management, meeting facilitation skills, and applying tact and diplomacy with internal/external customers and foreign personnel.
    • Understanding of program documentation, requirements, expectations, and deliverables, i.e., the RFP, proposal, contract, SOW, assumptions, constraints, CDRLs, etc.
    • Ability to clearly communicate ideas verbally and in writing.
    • Ability to influence without authority.

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